Intelligent Dealership Key Management Built for Operational Excellence
Remove the friction from your daily operations with the UK’s most resilient automotive key management solutions. e-Track provides the practical tools your team needs to eliminate search times, secure your inventory, and focus on delivering a seamless customer experience.
Optimising Your Dealership
From Operational Friction to Seamless Efficiency. Modern automotive retail requires more than just storage; it requires a digital-first approach to asset management. Here is how we solve the most common dealership bottlenecks while futureproofing your workflow.
Eliminate Search Delays
Traditional desk-to-desk key hunts waste significant staff selling time and frustrate potential buyers during the most critical moments of a sale. By implementing Electronic Key Cabinets with digital authentication, your team can locate any vehicle in under 30 seconds.
Achieve Total Accountability
Unsecured keyboards and manual logs are a liability that leads to lost keys and internal security gaps. e-Track’s Electronic Dealership Key Management creates a 100% digital audit trail for every movement.
Solve the 8:00am Chaos
The morning service peak often creates a bottleneck of overwhelmed advisors and stressed customers. Our e-Drop Concierge transforms your service department into a 24/7 powerhouse by allowing for secure, contact-free drop-offs and collections at any time.
Improve Drop-Off Experience
Relying on outdated letterbox drops or paper-heavy handovers risks your reputation and your insurance compliance. The e-Drop system is engineered from 1.5mm mild steel and features video-logged transactions for every deposit. inventory.
Automatic Service Workflows
Manual data entry between the front desk and the workshop often leads to data silos, missed tickets, and human error. Our WIP Tracker bridges this gap; the moment a key is deposited into an e-Drop or Cabinet, the system automatically alerts your team and starts the service clock in your DMS.
Future-Proof Your Tech Stack
Dealership technology is constantly evolving, and static systems quickly become obsolete. e-Track is built with an API-Ready Architecture, allowing for seamless data exchange with all major Dealership Management Systems (DMS).
What Our Valued Customers Say
“At Hatfield’s, we have struggled with our manual key management processes for some time and decided, after reviewing the market, to implement the e-Track solution, which has been an absolute game-changer for us. The key management cabinets and easy-to-use software have introduced accountability where key usage is concerned, hugely improving efficiencies across our multiple locations, and making the job easier for our teams."
Jay Grant
Head of Business
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"VW Bridgend recently had the new e-Track electronic cabinet installed, and the whole experience was smooth and efficient. The installation was quick, and everything was set up just the way the site required. Its made the key organisation so much easier, and I feel a lot more secure knowing everything is in one safe place. Highly recommend."
Gareth Downes
Head of Business
“As part of launching our new BYD franchise in Cardiff, we introduced an additional e-Track e200 key cabinet to support our growing vehicle fleet. The system gives us clear control, security, and accountability over vehicle keys, fitting seamlessly into our daily sales and service operations. It’s a reliable solution that supports our business as we continue to grow.”
Andrew Davies
General Sales Manager
"The e-Track Key Cabinet has been a game-changer for our organisation. It provides security, organisation, and easy access to keys, ensuring complete accountability and efficiency. The tracking system is intuitive and reliable, giving us peace of mind knowing exactly who accessed which key and when. Highly recommended for any business needing a smart key management solution!"
Ryan Saunders
General Sales Manager
“Since the e-Track system has been fully embedded, it has helped improve the efficiency of our workshop operations by providing clear visibility of keys and reducing delays in locating them. The system has brought structure and confidence to our key management process and now works reliably as part of our daily routine.”
Ru Kanani
Head of Business
Electronic Key Cabinets
Manual key management creates a hidden financial drain through misplaced inventory and the high cost of replacing modern transponder keys, which now average £300–£500 per unit. Our electronic key cabinets mitigate this risk by enforcing digital accountability as keys are only released via PIN or biometric authentication, creating a permanent audit trail.
The Problem
Staff waste significant selling time hunting for keys left in desks or pockets, leading to manual anxiety and frustrated customers.
The Solution
Our intelligent electronic key cabinets replace manual logs with digital authentication via PIN, card, or biometrics.
The Benefit
Real-time audit trails ensure every movement is recorded against a specific stock number, reducing retrieval time to under 30 seconds and providing total transparency for managers.
e-Drop System
The morning service peak is an operational bottleneck that compromises both customer experience and staff productivity. The e-Drop Concierge allows for 24/7 unattended vehicle handovers, moving drop-offs and collections outside of core business hours without increasing headcount.
The Problem
Standard morning service drop-offs create a bottleneck of stressed customers and overwhelmed advisors. Outdated "letterbox" drops lack the security required for high-value inventory.
The Solution
The e-Drop Concierge provides 24/7 secure, contact-free key drop-offs and collections. Each transaction is accessed via QR code, PIN, or RFID and is automatically logged in the e-Track software.
The Benefit
e-Drop allows customers to engage on their schedule completely removing the physical friction of handovers and provides dealerships to customise their workflow.
WIP Tracker
Physical key movements are the most accurate way to track real-time vehicle progress, yet they are often missing from digital records. The WIP (Work In Progress) Tracker bridges this gap by allowing dealerships to monitor their entire workshop workflow through fully customisable Kanban boards. The moment a key is deposited, the system automatically triggers alerts and starts the service clock, providing managers with a visual, real-time map of every vehicle's stage in the service journey to maximise workshop throughput
The Problem
Generic visitor systems often operate in isolation, requiring manual data entry that leads to missed tickets and broken workflows between the front desk and the workshop.
The Solution
Our API-ready architecture is designed to facilitate seamless data exchange with major DMS platforms.
The Benefit
When a key is deposited into the e-Drop, the system automatically alerts your team and starts the service clock in the WIP Tracker. This automation eliminates manual entry and provides a real-time visibility of the workshop workflow.
Future-Proof Technology for Modern Dealer Groups
Hardware is only half the story. e-Track’s software ecosystem is designed to be flexible, secure, and ready to integrate with your existing dealership tech stack.
API-Ready Architecture
Designed to facilitate data exchange with major platforms, ensuring a fully integrated solution.
Centralised Cloud Control
Update user permissions, monitor system health, and pull group-wide reports from any location.
Allianz-Approved Security
High Secure systems engineered to meet the highest UK insurance standards for high-value inventory.
Dealership FAQs
The most efficient method is to replace manual logs with an electronic dealership key management system. By using digital authentication, you create a real-time audit trail that reduces key retrieval time to seconds and ensures keys are never left in desks or pockets.
Our electronic key cabinets are specifically designed for dealership needs, with storage capacities ranging from 10 to over 3,000 keys on one controller. Customised configurations ensure a perfect fit for your dealership size.
Yes, our electronic key cabinets integrate seamlessly with popular dealership management systems, making it easier to track inventory, test drives, and service appointments.
Yes, our systems support centralised management through cloud-based platforms, allowing you to oversee key usage and security across multiple dealership sites from a single dashboard.
Integrating key lockers with dealership management systems (DMS) automates the data flow between your vehicle inventory and physical keys. This ensures every key movement is recorded against a specific stock number, providing total transparency for managers.
Yes. e-Track provides large vehicle key cabinets that are modular and Allianz-approved. Our systems are trusted by prestige brands and high-volume groups to manage thousands of keys with centralised, cloud-based control.
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