Enhance your key management
e-Track’s all-encompassing web software ensures a seamless and efficient process for the booking and management of business keys and assets.
Dashboard
The key to chaos control, all on one central dashboard.
The e-Track dashboard is an intuitive central space for monitoring all key transactions for users, vehicles, and buildings. It allows any business to have a complete overview of its critical assets and assists with decisions based on live reporting.
Bookings
Plan ahead, stay in control: key booking simplified.
Admins or general users, depending on the system setup, can book out keys using the intuitive booking module. No more key misplacement or wasted time. The ability to book out a key on the go, whether you are preparing for a house viewing or taking a customer for a test drive, ensures a smooth process all around.
WIP Tracker
From check-out to return, monitor every step.
WIP area for determining the stage of an asset in a specific process. In the dealership industry, it can provide workshop controllers with information they need for prioritising jobs based on collection times and part availabilities. Additionally, other industries could utilise this system to identify where in a defined process a key is currently located.
Assets
Secure, Track, Repeat
Our software handles 3 types of assets. Vehicles, Buildings & General
Vehicle Keys
Keep your fleet secure and accounted for with real-time tracking of vehicle keys. Whether it’s cars, vans, or specialised transport, know exactly who has access at all times.
Building Keys
Manage access to offices, warehouses, and secure areas with ease. Our system logs every key movement, ensuring only authorised personnel can enter the right spaces.
General Keys
From lockers to equipment storage, keep track of all keys, no matter their purpose. Prevent losses, improve security, and stay in control effortlessly.
The system logs when vehicle keys are issued, returned, or transferred, tracking user details, timestamps, and vehicle information. This ensures accountability, prevents unauthorised access, and supports audit trails for fleet management.
Access to building keys is recorded, capturing who took or returned keys, when, and for which location. This enhances security, restricts unauthorised entry, and provides a clear usage history for compliance and safety purposes.
Covers keys that do not fit into specific categories but still require monitoring, such as storage rooms, cabinets, or lockers. The system maintains a log of key movements to prevent misplacement and unauthorised use.
Tracks user activity within the key management system, including key requests, approvals, and administrative actions. This data helps monitor compliance, detect irregularities, and manage user access levels effectively.
Reporting
Stay informed and in control with powerful reporting tools. Track key usage, monitor access trends, and generate detailed reports to enhance security and compliance. Make data-driven decisions with ease and keep your key management system running smoothly.
Touchscreen Software
e-Track’s touchscreen software ensures an intuitive experience with multi-access security features to ensure all assets are secure. Easy to use and continuously updated. The system that is built to last.
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Built for Vehicle Management.
e-Track’s WIP Tracker provides a platform for vehicle management teams to communicate and comment on jobs as they move through the process. Checkpoints around the site provide touchpads for all key holders to update the digital board on the location of a car and the status of a job providing critical data needed to deliver jobs on time, saving costs on looking for cars or chasing updates on statuses. Integrated with DMS and parts for availability Pre-defined workflows with timers Auto-prioritise work and allocate jobs based on technician availability
Ideal for Property Management.
e-Track provides property managers with a centralised dashboard to track key transactions for buildings, vehicles, and assets in real time. The intuitive booking system ensures seamless access for house viewings, inspections, and maintenance eliminating lost keys and inefficiencies. The WIP module enhances process visibility, tracking key handovers, service schedules, and staged developments. With live reporting and remote access, e-Track streamlines operations, boosts security, and improves decision-making perfect for property management professionals.
Ensured Security, Every Industry.
e-Track’s adaptable key management system and web software ensure seamless tracking of general keys, no matter the industry. Whether managing storage rooms in healthcare, restricted areas in manufacturing, or equipment access in hospitality, our system provides real-time visibility, secure booking, and detailed audit trails. Customisable workflows allow businesses to tailor key tracking to their specific needs, ensuring security, accountability, and operational efficiency across any sector.
Frequently Asked Questions
The Dashboard provides a centralised overview of all assets, including current usage, availability, and security status. You can see which assets are checked out, who has them, and any recent activity logs. Alerts are also displayed for any security breaches, overdue returns, or maintenance reminders, ensuring you stay up-to-date on asset security and availability.
The Work-in-Progress (WIP) Tracker helps monitor assets that are actively in use across different projects. This feature shows each asset's status, assigned personnel, and expected completion time. It’s designed to keep you informed about which assets are committed to ongoing work, reducing scheduling conflicts and improving resource allocation for your team.
The Bookings feature allows you to reserve assets for specific dates and times, ensuring availability when you need them. You can make bookings directly from the dashboard, select specific assets, and set up reminders for upcoming reservations. This feature also integrates with the key cabinet to allow for seamless pickup and return scheduling.
The Vehicle Tracking module offers detailed tracking of all company vehicles, including real-time location data, user assignment, and usage history. By accessing User Info, you can also verify who is currently using each vehicle and confirm they meet compliance requirements (e.g., having the necessary authorisation). This feature helps maintain accountability, ensures vehicle security, and supports compliance standards for all users.
The e-Track software platform includes an open REST API that enables integration between external systems and e-Track asset management, including creating, updating and removing assets and users. The API is fully documented and easy to use. We also offer webhooks as a method to update systems based on events that happen within the e-Track system - such as recording asset movements.
We can integrate with all kinds of systems like fleet and dealerships management, access control and booking systems. Development support is available, and the e-Track software development team is available to create custom integrations upon request.