Ageing Hardware
Older cabinets can become increasingly difficult and expensive to maintain.
Switch to e-Track
Migration and Integration Made Easy
Move on from an ageing or unsupported key management system with a fully managed migration designed around your organisation, locations and operational requirements.
A Straightforward Move to a Smarter System
Replacing a legacy system can feel like a complex undertaking. Questions around data migration, installation, staff training and operational disruption can make organisations hesitant to change. e-Track manages every stage of the transition. From understanding your existing setup and preparing your data to installation, onboarding and ongoing support, our team ensures your migration is carefully planned and professionally delivered.
Is Your Current System Holding You Back?
Switching to e-Track gives you a modern, supported and scalable platform designed to improve visibility, control and accountability.
Limited Support
Discontinued systems and unavailable replacement parts can leave operations exposed when something goes wrong.
Restricted Visibility
Legacy software may provide limited reporting, remote access or multi-site oversight.
Disconnected Processes
Manual records and isolated systems make it harder to maintain control across an organisation.
How the Switch to e-Track Works
Every migration is planned around your existing systems, operational requirements and locations.
1. Discovery
We begin by understanding your existing system, the number of keys or assets being managed, your locations, users and day-to-day requirements.
2. Site Survey
Our team assesses each location and recommends the most suitable hardware, software and installation approach.
3. Data Preparation
We'll extract and prepare the data from your existing system in preparation for go-live to ensure data continuity.
4. Installation & Configuration
e-Track manages cabinet installation, system configuration and, where agreed, the removal of existing hardware.
5. Staff Onboarding
An e-Track specialist delivers user training during deployment, supported by comprehensive user guides and documentation.
6. Sign-Off & Support
We complete a structured project sign-off and remain available through your account manager, technical helpdesk and chosen support package.
Every Part of Your Migration, Managed
The exact migration plan will depend on your current system, the accessibility and condition of its data, and the requirements of each location.
Surveys and project planning
Data migration support
Legacy hardware removal
Staff training and onboarding
Responsible Removal of Your Old System
We can manage the safe decommissioning, data destruction and sustainable disposal of your legacy key management equipment as part of the migration process.
Discuss Your Removal Options
Sustainable Disposal
Legacy equipment is disposed of in accordance with applicable WEEE requirements, with a disposal certificate or report provided for your records.
Flexible Decommissioning
Your new e-Track system can be installed alongside your existing equipment, with removal arranged for a later date when you are ready.
Secure Data Destruction
An approved data destruction method is used to securely erase information stored on the system's single-board computer.
Bring Your Existing Data With You
Your organisation should not have to start again when switching systems. Where compatible data is available, e-Track can support the preparation and secure migration of relevant records before your new system goes live.
Discuss Your Migration
Data Preparation
We review the available data and identify what can be prepared for migration.
Secure Data Transfer
Relevant users, keys, assets and permissions can be transferred where compatible.
System Integration
APIs are available to connect e-Track with compatible business platforms.
Keep Your Operation Moving
Every deployment is planned around your locations, users and operational priorities. Installation, configuration and onboarding are carefully coordinated to minimise disruption and maintain business continuity.
Plan Your Installation
Phased Deployment
Multi-site migrations can be delivered in carefully planned stages.
Efficient Installation
Individual installations can often be completed within a single working day.
Staff Onboarding
Users receive practical guidance to help them adopt the system confidently.
A System Built for What Comes Next
Moving to e-Track gives you more than replacement hardware. You gain an intelligent, supported platform that can scale across locations, integrate with your wider operation and develop as your requirements change.
Explore e-Track
Scalable Across Sites
Connect multiple cabinets and locations through one central platform.
Configurable Software
Select the features and modules that best support your organisation.
Long-Term Support
Benefit from UK-based expertise and replacement parts availability for at least 15 years.
Support as standard
Our involvement does not end once your system is installed. Every e-Track deployment includes a structured handover, ongoing account management and access to our UK-based support team, giving you knowledgeable assistance long after go-live.
Switch to e-Track
The London Clinic’s Move to Intelligent Key Management
- 700+ keys managed estate-wide
- Full audit trails across departments
- Seamless migration, zero downtime
How e-Track Helped Easyauto123 Transform Key and Vehicle Management
- Improved visibility across high-volume key operations
- Clear audit trail for accountability and compliance
- Scalable deployment across an expanding Australian estate
How Leicestershire Partnership NHS Trust Restored Staff Safety and Confidence
- Eliminated lost key incidents
- Clear accountability
- Sustained performance